6.2 Scheduling a meeting

1. Open the Schedule Meeting tab.
2. Under General, enter a meeting title (it starts as Discussion), an optional description and an optional password.
3. Under Schedule, choose the date and start time.
4. Set the Advanced Settings you need (described below).
5. Click Schedule. A confirmation appears and the meeting is added to your Upcoming Meeting calendar.

Figure 6.11 The Schedule Meeting form

Recurring meetings

Tick Recurring for meetings that repeat, such as a daily stand-up or a weekly review. Then choose how often it repeats:

Frequency	Extra settings
Daily	Repeat every 1, 2, 3... days.
Weekly	Repeat every 1, 2, 3... weeks, and Occurs on: tick the days of the week (sun to sat).
Monthly	Repeat every 1, 2, 3... months, and Occurs on: either Day (a date such as the 1st of the month) or a position and weekday, such as First Sunday.
No Fixed Time	No date or time. The meeting becomes an always-available room (see Open meetings in section 6.4).

For Daily, Weekly and Monthly, choose when the series stops: an End date, or After a number of Occurrences.

Figure 6.12 A daily recurring meeting

Figure 6.13 A weekly meeting on Wednesdays

Figure 6.14 Monthly recurrence options

Advanced settings

Settings	Option	Meaning
Security	Allow People To Join Before Host	Participants can enter before the host arrives.
Security	Allow People To Join When Host Admits	Participants wait until the host lets them in.
Security	Allow People To Join After Host	Participants can join only after the host has started the meeting.
Connect by Phone	Enable Dial-in	Participants can join by phone call as well as from the app. Ticked by default.
Co-Host	Enable Co-Host	Shows Search people to add as co-hosts. Co-hosts can help you run the meeting, for example by admitting and muting people.

Figure 6.15 Security options

Figure 6.16 Adding co-hosts

tip

For meetings with external guests, use Allow People To Join When Host Admits together with a password, so you control exactly who joins.